Privacy Policy

New Gen Events SAS
Effective Date: 01/08/2025
Last Updated: 01/11/2025

1. Introduction

New Gen Events SAS (“we”, “us”, “our”) is committed to protecting your personal data and respecting your privacy.

This Privacy Policy explains how we collect, use, process, and protect your personal information in connection with:

  • SportGen Summit

  • Any event organised by New Gen Events SAS

  • Our website (www.sportgen-summit.com)

  • Our official networking platform (Brella)

We process personal data in accordance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”).

2. Data Controller

New Gen Events SAS
5 Rue Jean Bologne
75016 Paris, France

SIREN: 989 991 666 – RCS Paris
VAT: FR07989991666

Email: info@sportgensummit.com

New Gen Events SAS acts as the data controller for your personal data.

3. Personal Data We Collect

Depending on your interaction with us, we may collect the following categories of data:

Registration & Ticketing

  • First name and last name

  • Company and job title

  • Email address

  • Phone number (if provided)

  • Billing and payment information

  • Ticket and registration details

Networking Platform (Brella)

  • Name, company, job title

  • Profile photo (optional)

  • Meeting requests and interactions

  • Messages exchanged within the platform

Contact details (email or phone) are only shared if you explicitly choose to connect.

Website & Technical Data

  • IP address

  • Browser and device information

  • Cookies and analytics data

Contact Form & Newsletter

  • Name, email, company

  • Message content

  • Communication preferences

4. Legal Basis for Processing

We process your personal data based on:

  • Contractual necessity (ticket purchase and event participation)

  • Legitimate interest (facilitating professional networking and improving our services)

  • Consent (newsletter and marketing communications)

  • Legal obligation (accounting and regulatory requirements)

Where processing is based on our legitimate interests, we ensure that such interests are not overridden by your fundamental rights and freedoms. We carefully assess and maintain a fair balance between our operational needs and your privacy rights.

5. How We Use Your Data

We may use your data to:

  • Process ticket purchases and registrations

  • Manage event access, badges and participation

  • Enable networking through Brella

  • Communicate event updates and logistics

  • Send newsletters and marketing communications (if you opted in)

  • Improve our website and services

  • Comply with legal obligations

We do not sell your personal data.

6. Data Sharing

We may share your data with trusted service providers acting as data processors, including:

  • Payment providers (such as Stripe)

  • Event management platforms

  • Brella (networking platform)

  • Hosting and IT service providers

  • Communication and email tools

All processors are bound by Data Processing Agreements in compliance with GDPR.

7. International Transfers

Some service providers may process data outside the European Union.
Where applicable, we ensure appropriate safeguards such as Standard Contractual Clauses (SCC) are in place.

8. Data Retention

We retain personal data only for as long as necessary:

  • Ticketing and accounting data: up to 6 years (legal obligation)

  • Networking data: up to 24 months after the Event

  • Marketing data: until withdrawal of consent

  • Analytics data: anonymised where possible

9. Your Rights

Under GDPR, you have the right to:

  • Access your data

  • Rectify inaccurate data

  • Request deletion

  • Restrict processing

  • Object to processing

  • Request data portability

  • Withdraw consent at any time

To exercise your rights, contact: info@sportgensummit.com

You also have the right to lodge a complaint with the CNIL.

10. Security & Data Breach

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, alteration, or disclosure.

In the event of a personal data breach that may pose a risk to your rights and freedoms, we will notify affected users and the competent supervisory authority where required by applicable law.

11. Photography & Media

By attending our Events, you may appear in photos or videos used for promotional purposes.
If you wish to opt out, please inform our team on site.

12. Cookies

Our website may use cookies necessary for the operation and security of the site. No non-essential cookies are deployed without user consent.

13. Updates

We may update this Privacy Policy from time to time.
The latest version will always be available on our website.